Job Description

Job Responsibilities:

• Assist the Project Manager and PMO Leadership to ensure project documents are
• correctly organized and attributed.
• Assist with scheduling deadlines and maintaining project deliverables schedules for
• multiple projects.
• Assist with subcontractor/vendor process.
• Attend project meetings as needed.
• Coordinate and track internal initiatives for PMO.
• Track project deliverables as they move through the approval process.
• Coordinate small to medium size projects to ensure delivery on time, on budget, and
• to agreed quality standards.
• Coordinate application teams and ensure timely execution of the various tasks.
• Coordinate PMO/Project meetings including logistics, conference bridges and
• distribution lists.
• Document meeting minutes and follow-up on action items.
• Assist PMO with the following process responsibilities, when needed:
• Time entry training, reporting, and tracking.
• Assist Project Managers to ensure time tracking for resources.
• Process re-engineering (workflows, documentation, training & communication).
• Provide Portfolio Management support.
• Assist with Portfolio auditing.
• Ensure project baseline has been taken for assigned projects.

Skills:

• Associate Degree or higher level of education required, preferably in Project
• Management or related field.
• Two (2) years of work experience managing projects, SharePoint and MS Server
• software preferred.
• Proficient in MS Office Suite (Excel, Word, PowerPoint, Visio).
• Must practice the customer skills as provided through on-going training and in-services.
• Must possess the following personal qualities:
• ? Be self-directed
• ? Be flexible and committed to the team concept
• ? Demonstrate teamwork, initiative, and willingness to learn
• ? Be open to new learning experiences
• ? Accepts and respects diversity without judgment
• ? Demonstrates customer service values  

Education/Experience:

• General accounting principles preferred including understanding Capital and
• Expense.
• Motivation – Self-motivated, able to complete tasks/assignments under minimal
• supervision.
• Strong Organization Skills:
• Ability to organize and prioritize work to meet the weekly schedule of activities
• with excellent attention to detail.
• Ability to track, prioritize and handle multiple activities with a high degree of
• interruption.
• Collaborative:
• Establishes good working relationships with Project Managers and colleagues.
• Share knowledge.
• Is it approachable to help.
• PMI certification is preferred.
• Must meet or exceed core customer service responsibilities, standards and behaviors
• as outlined in the HFHS’ Customer Service Policy and summarized below:

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